Stanbic IBTC Holdings is a member of Standard Bank Group which is Africa’s largest banking group ranked by assets and earnings and has been in business for more than 150 years. It is a global Bank with African roots and has extensive operations in 19 African countries including South Africa and 12 countries outside Africa including key financial centers like Europe, United States and Asia making us one of the biggest banking networks in the continent. It operates in Nigeria as Stanbic IBTC Bank; a subsidiary of Stanbic IBTC Holdings
Executive Assistant
- Job Type Full Time
- Qualification BA/BSc/HND
- Job Field Administration / Secretarial Banking
Position DescriptionThe Executive Assistant would work directly with Chief Risk officer supporting the activities in the West Africa Region covering 4 countries and circa 9 subsidiaries in the host country (Nigeria).
Key responsibilities Ensure seamless and efficient running of the CRO’s office:
• Keeping an efficient and effective diary
• Prioritizing the CRO’s meeting schedules
• Ensuring that the CRO is updated on all her meetings, events and changes made to her calendar
• Ensuring that minutes are sent out as and when due
• Appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate
• Act as secretary to the Risk MANCO and ensure effective and timely delivery of minutes of action items and follow-up
• Ensuring effective preparation and timely arrival of CRO at meetings and functions, proactively managing any diary conflict
• Managing administrative matters including correspondence to Risk functions following up on regional and country deliverables
• Responding to the administrative queries on the CRO’s behalf
• Ensure logistics with respect to CRO activities (travel, coordination of administrative tasks, welfare, support tools, expense retirements, petty cash funding etc)
• Keeping an efficient and effective diary
• Prioritizing the CRO’s meeting schedules
• Ensuring that the CRO is updated on all her meetings, events and changes made to her calendar
• Ensuring that minutes are sent out as and when due
• Appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate
• Act as secretary to the Risk MANCO and ensure effective and timely delivery of minutes of action items and follow-up
• Ensuring effective preparation and timely arrival of CRO at meetings and functions, proactively managing any diary conflict
• Managing administrative matters including correspondence to Risk functions following up on regional and country deliverables
• Responding to the administrative queries on the CRO’s behalf
• Ensure logistics with respect to CRO activities (travel, coordination of administrative tasks, welfare, support tools, expense retirements, petty cash funding etc)
Manage clients efficiently:
• Keeping an updated clients list for Christmas gifts, birthday gifts etc.
• Ensuring that adequate records of all important visitors are kept
• Ensuring clients risk administrative properties e.g 121s with key stakeholders, delivery commitments are chased up and delivered
• Seamless stakeholder management/ interface
• Keeping an updated clients list for Christmas gifts, birthday gifts etc.
• Ensuring that adequate records of all important visitors are kept
• Ensuring clients risk administrative properties e.g 121s with key stakeholders, delivery commitments are chased up and delivered
• Seamless stakeholder management/ interface
Manage Events and Programmes:
• Organise events on behalf of the CRO as required.
• Organise events on behalf of the CRO as required.
Provide Support to Stakeholders:
• Know all relevant stakeholders
• Ensure CRO’s matrix partners / guests are adequately taken care of on visits
• Know all relevant stakeholders
• Ensure CRO’s matrix partners / guests are adequately taken care of on visits
Ensure the CRO’s office is compliant with all the Bank’s policies:
• Be familiar with all the applicable Bank’s policies
• Ensure cash retirements are processed as and when due
• Ensure gratification forms are properly filled and submitted
• Be familiar with all the applicable Bank’s policies
• Ensure cash retirements are processed as and when due
• Ensure gratification forms are properly filled and submitted
Manage information appropriately:
• Ensure all confidential documents for shredding are immediately shredded
• Ensure proper filing of documents (electronic and paper)
• Disclosure of information regarding the CRO’s office must be on a need to know basis.
• Follow up with meeting organizers where necessary to ensure that the CRO has access to all required documents for her meetings
• Ensure all confidential documents for shredding are immediately shredded
• Ensure proper filing of documents (electronic and paper)
• Disclosure of information regarding the CRO’s office must be on a need to know basis.
• Follow up with meeting organizers where necessary to ensure that the CRO has access to all required documents for her meetings
Efficient cost optimization processes:
• Ensure the CRO is aware and approves of all debits to the Head of Risk cost centre
• Ensure the CRO is aware and approves of all debits to the Head of Risk cost centre
Demonstrable support for Head of Risk
• Thought leadership and evident participation in wider risk initiatives
• Effective collaboration with Head of Risk in completion of assigned tasks and strategic initiatives
• Recognized as a resource or go-to person for wider risk initiatives and a known ambassador of one (Integrated) Risk
• Thought leadership and evident participation in wider risk initiatives
• Effective collaboration with Head of Risk in completion of assigned tasks and strategic initiatives
• Recognized as a resource or go-to person for wider risk initiatives and a known ambassador of one (Integrated) Risk
Key performance measures
• Number of diary conflicts over the period
• Efficient preparation of the CRO for meetings
• Timely dispatch for letters, minutes, email correspondence and chasers for regional reports and deliverables
• Hassle-free administration (including over travel, daily welfare, limited downtime with support tools, timely retirement etc)
• Timely reminders & delivery/presentation of cards, gifts, etc
• Up to date records of these visits/updated visitors’ register
• Hitch -free events hosted by the CRO’s office
• Alignment of CRO’s office with Bank’s policies
• Knowledge of all relevant stakeholders
• Ensure CROs guests are adequately taken care of whenever they visit
• Act as secretary to the Risk MANCO and ensure timely delivery of minutes and action plans
• Ensure effective capture of meeting deliberations and follow-up on team/MANCO updates on action plan/deliverables
• Number of diary conflicts over the period
• Efficient preparation of the CRO for meetings
• Timely dispatch for letters, minutes, email correspondence and chasers for regional reports and deliverables
• Hassle-free administration (including over travel, daily welfare, limited downtime with support tools, timely retirement etc)
• Timely reminders & delivery/presentation of cards, gifts, etc
• Up to date records of these visits/updated visitors’ register
• Hitch -free events hosted by the CRO’s office
• Alignment of CRO’s office with Bank’s policies
• Knowledge of all relevant stakeholders
• Ensure CROs guests are adequately taken care of whenever they visit
• Act as secretary to the Risk MANCO and ensure timely delivery of minutes and action plans
• Ensure effective capture of meeting deliberations and follow-up on team/MANCO updates on action plan/deliverables
Method of Application
Interested and suitably qualified candidates should click here to apply online.
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